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Coordination Committee for 2022 Platform

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2022 Emissions Modeling Platform Wiki Main Page

Coordination Committee Meetings

Held the 2nd Wednesday of the month at 2:00 p.m. Eastern.

Next meeting: OctoberNovember 11,8, 2023

At this call, we may want to make a deeper dive into thoughts on the data review tool.

October 11, 2023

Agenda

1.       Recap of the EIC

2.       Communication plan update from Tom M and Tom R

3.       Planning for November 1 meeting

4.       Data call for fires

5.       Sharing of the Development Plan

6.       Thoughts on the 2022 tool for data review and comment

1. Recap of the EIC

The portion of the AQ session at the EIC went well and was well attended. Thank you to all that participated - especially our panelists!

2. Communication plan update from Tom M and Tom R

The communication plan was shared at the National oil and gas meeting. It was well received. Noting that the training and tool listed in the plan are aspirational. Training means to share information / provide support.

The goal is to provide updates 5 times (once per quarter) to each of the work groups. We want to focus on the most important things to them to contribute including what's happening , what's next, and how to contribute. Rhonda's help was appreciated.

There are 5 general slides on the overall direction and benefits to S/L agencies that all groups will see, but for each group want to add a couple of slides focused on their sector(s) - e.g., options for oil and gas inventory development for NOGEC.

We discussed when it makes sense to present on MJO MOVES. Marc Houyoux is attending in October for AERR presentation and Q&A, so thinking November 16 is probably better. To get invite, register at https://attendee.gotowebinar.com/register/6493730378049580046

For EGUs, Alison will reach out to Serpil on presenting the plan on 10/26.

Greg mentioned the SESARM meeting Nov 14-16 where Alison is scheduled to speak, but it could make sense for Tom to speak (or both). They also have a national meetings calendar that could provide useful dates for updates. Greg would like to get the message out to air directors in the southeast.

Michael mentioned that Tom and Tom are already invited to the CENSARA meeting 10/24-10/26.

3.       Planning for November 1 meeting

Alison, Mary, Zac, Rhonda, and Tom R will meet this Friday to plan for the November 1 meeting. Mary will make the Teams invite like last time and will send to all that attended last time (for whom we have emails). Alison will add a note to the Wiki about how to obtain the agenda. Tentative agenda:

a. Review highlights of development plan (want to share a clean version by this meeting) [10 minutes]

b. Share communication plan - especially deadlines including activity data submission. It's important to be consistent in messaging about the deadlines. Q: when do we need comment son 2020 stationary sources? [Tom, Tom, and Rhonda - 15-30 minutes] Will take questions in chat not by voice.

c. Review / demo the 2020 inventory review tool. Ask people for input if that makes sense. How best to review the inventory? Gather info after the call. Alison would like to have a more automated way to track comments in a database. Perhaps a form could help. [Alison]

d. Activity data submittal and other data review: Jeff reviewed some info about the fire activity request on call. Janice can review the status of activity submissions, also remind about point source submittals including control implementation. Deadline for onroad VMT is end of 2023. Can share 2021 control information as the latest available, plus who submitted 2021 data. [Jeff, Janice, Mark or Zac]. There will be a follow up webinar on LADCO data review plan.

e. Wrap up with schedule reminder for next couple of quarters and Q&A plus discussion.

4.       Data call for fires

Jeff sent the data call. Ideally it should go to MJOs and state reps. It was sent to staff from the NEI fire workgroup list and other contacts. A template was provided. WESTAR, Northeast, and CenSARA shared with their air directors. Tom points out we should communicate that we value people's time as they have a large workload and have to balance it. EPA is in the process of pulling together a draft inventory. A kickoff call is planned - possibly by mid-November or at latest by early December.

5.       Sharing of the Development Plan

It's the last call for comments. We plan to share a clean version Nov 1.

6.       Thoughts on the 2022 tool for data review and comment

We want to clarify how states can contribute high-value information at low cost / effort. LADCO has a review plan for the inventory including nonpoint and nonroad sectors by December 15 including a spreadsheet of 2017 and 2011 SCCs by state. They are collecting feedback on which SCCs are most important. They will send information to EPA on the key SCCs.

When might MOVES4 inputs / CDBs be available? EPA can share CDBs for 2021 within next few weeks and hopefully 2021 emissions before Nov 17. It would be helpful to show which data haven't changed from state submissions, although this is difficult because of the varying leels of state submissions by sector. LADCO states want to understand new methods / categories (e.g., RWC).

September 13, 2023

Agenda

  1. Status of the 2022 Platform Development Plan
  2. Coordination committee member roles in facilitating the 2022 EIC
  3. Update on communication coordination from Tom and Tom
  4. Update on the Projections workgroup
  5. Plans for the 2022-related talks at the 2022 EIC (agenda now available)
  6. Announcement that the 2020 platform should be released before the EIC

Notes

Status of the 2022 Platform Development Plan

  • Need to determine when is it good enough
  • Set a date and put a version date to share it (September 20)
  • Want it in a form to share by the EIC
  • Tom and Tom are borrowing information in the communication plan
  • There are few things in the plan that we’ll need to circle back to later, or don’t need as much detail at this point - add notes as an Appendix
  • Note parts that are still to be completed or where we need input to the document from workgroups
  • Freeze the plan on 9/20

Coordination committee member roles in facilitating the 2022 EIC

  • Zac and Alison describe how coordination committee members will advocate for the process in the different workgroups
  • Tom expressed concerns that the activity in each workgroup could be different if we don’t have a consistent/coordinated plan
  • Communication plan needs to be in place to ensure that the messages are consistent across workgroups
  • When we get to point of needing actual work in the workgroups, how do we get that work done?
  • Need someone to bring the technical issues to the different groups
  • How long will the technical interactions go on until we move into development? Does scope involve new technical work or not?
  • ACTION: need to make a table of workgroups with meeting dates, WG leads, CC leads to interface with them
  • Susan will help in the ERTAC and IPM workgroups

Update on communication coordination

  • CC to provide feedback on communication plan by next week
  • Tom will generate the slides and coordination committee members can deliver to the workgroups
  • Coordination committee 2022EC advocates to present slides on the communication to the workgroups
  • Zac/Alison to create a table of workgroups with primary contacts, and column with advocates from the coordination committee in each group

Plans for the 2022-related talks at the 2022 EIC

  • Lightning talk on the collaborative
  • Alison/Zac co-chairing session on inventories for AQM Wednesday morning 2nd half to have a block on the collaborative:
    • 20 min introduction talk on the 2022 EC;
    • panel with 4x 5 min talks and
    • 20 min community discussion
  • Hope to see Coordination committee members at the panel and at the conference

Update on the Projections workgroup

  • Calls 1st Wed at 3 Central
  • Draft charge/workplan available
  • Alison drafted a table of sectors with suggested / recent projection methods for each
  • Will create collaboration tools for the group to use

2020 platform Announcement

Follow up items

  • Do we need a subset of the coordination committee to dig into, e.g., technical improvements?
  • How can we encourage people to reach out broadly about projections, identify where there needs more work/attention?
  • Still working on collaborative communication mechanisms.
  • How can people get "on the list" for quarterly calls / collaborative communication?
  • Need to set up link for November 2 call

August 9, 2023

Agenda

  1. Feedback on August 2 kickoff webinar
  2. Status of 2022 development plan review
  3. Known data calls for states
  4. Collaborative at 2023 Emission Inventory Conference
  5. Roles of the communications team
  6. Where to hold non-sector-specific technical discussion

Notes

Feedback on August 2 kickoff webinar

Status of 2022 development plan review

  • Sent to Coordination Committee
  • Hope to publish late August or early September
  • Need to review 2020 inventory and have some discussion points
  • ACTION: comments due to August 18
  • ACTION: need clarify timeline for various activities (data review, etc)
  • Need to explain differences between v1 and v2

Known data calls for states

  • Year 2022 Vehicle miles traveled by MOVES source type or HPMS vehicle type by county - can be a spreadsheet
  • Fire activity data will be requested around September
  • Some projection-related data will be needed (fall-winter)
  • Staffing workgroups and reviewing data products

2023 Emission Inventory Conference

  • Tentative agenda is available
  • Plan for one hour at AQ modeling session: intro talk, panel, community discussion

Important things to know

  • Which sectors have significant changes between 2017 and 2020?
  • What will EPA do with data states provide for mobile sources?
  • How will v1 and v2 be used?

Roles of the communications team

  • Would like to encourage states with smaller air programs to participate in data review - need to explain why it is important
  • Give opportunities for feedback
  • There has been attrition and staff turnover, so this is new to some
  • Need to make sure folks know how data will be used and how the data have been prepared

Where to hold non-sector-specific technical discussion

  • Examples include review of data summaries by speciation, spatial, and temporal profiles
  • What about non-EGU point issues - a sector that doesn't have a workgroup?