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Coordination

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Members

Co-leads: Alison Eyth (EPA OAQPS), Zac Adelman (LADCO)

Mark Janssen (LADCO), Julie McDill (MARAMA), Mary Uhl (WESTAR), Tom Moore (WESTAR), Michael Vince (CENSARA), John Hornback (SESARM), Jim Boylan (GA DNR), Dave Foerter (OTC), Joe Jakuta (OTC), Chris Swab (Oregon), Doug Boyer (TCEQ), Serpil Kayin (EPA), Jeff Vukovich (EPA), Jennifer Snyder (EPA), Caroline Farkas (EPA), Sarah Roberts (EPA)

Coordination Committee Meetings

Held the 2nd Wednesday of the month at 2:00 p.m. Eastern. This wiki will be used to present the agenda before each call.

January 10, 2018

Attendees Alison, Doug, Joe Jakuta, Mark, Serpil Kayin, Tammy, Chris Morgan, Tom Moore, Mark Janssen, Jeff V., Julie, Caroline Farkas, John Hornback, Jim Boylan, Mary Uhl, Michael Vince

Agenda

  • Review action items from December
    • Zac: Give permissions to all workgroup leads on G-Suite and wiki: DONE
    • Zac: Create a Collaborative Google Calendar with the workgroup meeting times;
    • Alison: Update Collaborative Coordination WG calendar invite with a link to this wiki page: DONE
    • Alison: develop lists of EPA members on workgroups
      • In progress
    • Alison and Jeff: prepare available 2016 and 2014 data to share with workgroups
    • Zac: propose dates in 2018, starting in March, for the quarterly national webinars
      • Regular scheduled Coordination Committee calls (2nd Wed @ 2:00 Eastern), extended to 1.5 hours: March 14, June 13, Sept 12, Dec 12
      • need a better mechanism for call: webinar?
    • Workgroup Leads: Schedule meetings and send meeting times to Zac for inclusion on the Collaborative Calendar
    • Workgroup Leads: Draft charge and document work on the workgroup Wiki

  • EPA plans for 2014-2016 platform availability (alpha version)
  • Workgroup check ins (limit to 5 min per workgroup)
    • Have you scheduled your first call?
    • What have you worked on since the last call?
    • What's your plan for the next month?
    • Do you need help from the coordinating committee?
  • Logistics check in
    • Any issues with accessing the Collaborative work spaces?
    • Comments or suggestions for improving/augmenting the current systems?
  • Specification sheets reminder
  • Outstanding Development Plan Items
    • Approval and Sign Off - how do we determine when the products from a workgroup or ready to hand off? Who approves these and what should the approval process be? Is there an official "sign off" on the modeling products produced from the workgroups? Does sign off assign some level of responsibility to the approver?
    • Success Metrics - How do we measure workgroup success? Are there milestones and required products? Are these consistent across workgroups?
    • Accuracy, Utility, and Value Weighting - What do these mean?
    • Review and distribution of specification sheets to others outside of the collaborative - at what point do we distribute the spec sheets? after the alpha versions of the inventories? just before/after the beta versions?
    • Sharing information outside of the Collaborative under “Representative Review and Comment”:

Each workgroup will provide documentation of work products for ongoing review and assessment by states and tribes across the country, and accept and record all comments received on each work product. Further, a more complete process for sharing information about the 2016 EMP with others outside the collaborative and receiving input from outside stakeholders will be defined by the coordination committee. For example, sector specification sheets and documentation from workgroups could be posted for review and comment by stakeholders outside of the 2016 EMP Collaborative for the 2016 alpha, beta, version 1.0, and v1 projections.

  • Other items

Minutes/Notes

  • EPA plans for 2014-2016 platform availability (alpha version)
    • starting point for the workgroups, looking for review from workgroups for each sector
    • EPA will distribute inventory files for 2014, 2015, and 2016, ancillary data, and SMOKE scripts in a format similar to emissions modeling platforms
    • onroad will also include summaries by SCC
    • Target date: Feb 2018
    • 2016 projections?: onroad, nonroad, biogenic, fires, CEMs, everything else will be 2014v2; 2016 point, including non-EGU from the states, will be available in March
    • WRAP requested a summary of modeling files from EPA; this summary table will be helpful for this effort
    • 2016 meteorology data is on the way to LADCO

Workgroup Status Updates

  • Biogenic: first call scheduled Jan 23 @2-3 EST, 7-8 confirmed members; draft charge document is being worked on, agenda for call will be sent around; BEIS3 run for 2016 is done; TCEQ is working with MEGANv3 and will use the 2016 EPA met; will BEIS and MEGAN be compared to obs? need to charge the workgroup to figure out how much effort will be put into the analysis; we may end up with multiple biogenic datasets from the collaborative
  • Fires: no call yet, members have been identified; charge document is being worked on; 2016 draft fire inventory for WF and Rx is available at EPA with tech memo summarizing the data
  • EGU: Call is scheduled 4th Tuesday at 2 pm; working with ERTAC EGU committee to get a 2016 base case, will move on to projections and different control cases; base run will be done in January 2018, projections will be done in the next month or two; once the NEI point sources files are done, workgroup will work on the cross walk between ERTAC EGU and the NEI
  • Oil & Gas: members have been identified, will be coordinated through the national oil and gas committee; charge document is being worked on; need to get the workgroup together to start to scope out the work for this group
  • Onroad: will be part of the MOVES MJO call: 3rd Thursday @ 2:00 Eastern; 2016 emissions factors are available that are compatible with NEI2014v2, need to figure out what to do for activity (VMT); trying to figure out how to project/estimate 2016 activity based on the NEI2014v2; will discuss on the MOVES MJO call and in this workgroup; want to get an alpha run done soon to enable analysis of the data
  • Nonroad: looking into adjustments for non-road, will get an update next month
  • NonEGU-Point: new co-chair Tammy Manning, first meeting hasn't been scheduled yet; working on charge document
  • Nonpoint: January 19 at 1:00 Eastern; working on the charge document; much of it has been done from the example, working on the final parts; looked at the NEI2014 TSD to get an idea of what items should be prioritized in the other nonpoint category
  • Rail: Call last Thursday; working on both 2016 and 2017; committee subgroups: line-haul, C3, and yards; expecting a final inventory for 2016 and draft 2017 this summer, final 2017 in early 2019; 48 members in the workgroup
  • Marine: 13 workgroup members, first call yesterday, next call January 25; looking to get AIS data from DOT; talking about methodology now, need to figure out how to use the 500 Gb database for creating AQM emissions; want to get ARB on the workgroup; will create county inventories for near and in-shore, linkproc files for offshore
  • Mexico/Canada: work group has members, not new infor
  • Meteorology: 2016 data are being circulated now, going to LADCO on drives; LADCO can redistribute as needed

Next Call: February 14, 2018

December 13, 2017

Attendees

Zac, Alison, Julie, Michael, Caroline, John, Sarah, Jeff, Chris, Jim, Mark, Jennifer, Tom

Agenda

  • Review Collaborative Google Drive
  • Review Collaborative Wiki
  • Coordination Workgroup role: process and planning, logistics, facilitation
  • Status update from each workgroup, including which workgroups still need leads. List of co-leads
  • Review the general charge for each workgroup; from the top level GDrive (first bullet above) under Oversight see Nonpoint Workgroup Charge and EGU Workgroup Charge examples
  • Documentation: Specification Sheets for documentation; see Specification Sheet Template under the Oversight folder
  • EPA update on 2014v2 release
  • Other items

Minutes/Notes

  • Presentation on the Collaborative G-Suite and Wiki - described that G-Drive will be used to store data files, inventories, and to share documents while Wiki will be used for meeting notes and status information
  • G-Drive has directories for each workgroup - each directory should be updated to include a workgroup charge (start with examples in the Coordination folder and items in the 2016 plan), and a specification sheet
  • Specification sheets are key for transparency and documentation - try to update as progress is made
  • Concerns about access and permissions discussed: VA and CA known to not have access to G-Suite, likely others; workgroup leads will need to figure out work arounds
  • Bear with the coordination leads as we work through the initial permissions and access issues to the resources laid out for this process
  • The process and resources are suggestions, not prescriptive
  • Need MJO/state co-leads for non-EGU point and non-road
  • EPA will likely just lead the Mexico/Canada group
  • Alison gathering 2016 data that they already have in-hand for the workgroups. Currently have on-road, non-road, fires, biogenics for 2016; most of the non-point sectors they have are for 2014
  • Make sure to distinguish between the 2016 and 2014 data; 2014 will be labeled 2014v2

EPA 2014v2 status

  • onroad, nonroad, point fires (wild, rx), point are ready; nonpoint is still being worked on, hopefully ready in January
  • Is there a reference or resource for EPA 2016 global modeling for ICBC data? EPA can share the input data and status of this effort. Would like to see a presentation (webinar) on the hemispheric modeling, when available (several months away)

Workgroup Status Updates

  • Biogenic: MEGANv3 for 2016, waiting for met data; kickoff meeting in Jan, will share BEIS3 inputs/outputs; charge in draft form posted before Christmas; will look at BEIS vs MEGAN comparisons to see if BEIS needs upgrades; 2016 BEIS will be provided; analysis and timelines will be worked out by workgroup; need support for nested grids [for all sectors not just biogenic]
  • Fires: draft 2016 fire inventory, plan for EPA is draft a technical memo describing how it was created, will provide data and workgroup can do analysis, workgroup in place; challenge is how to think about fires and projections; charge document is drafty
  • EGU: Process in building 2016 ERTAC EGU, expecting to have something for states to look at in January, projections will stretch out to April; will prepare growth factors based on AEO 2018 once available; EPA working on new projection platform, consulting with ERTAC group on new platform; states will submit point inventory by 2nd week of January, will be put out for review in March and work on how to split inventory to meet MJO and EPA needs
  • Oil & Gas: long list of members, Tom will work on the charge document, will get a call going the first of the year; WRAP has some contractor support for this sector with a road map of what needs to be done, Tom will share with the national group
  • Onroad: no meeting yet, but Alison will provide an overview of what's available in 2014v2 on the upcoming MOVES workgroup (12/21/17); 2016/2014v2 will be used as the starting point; presentation will be available from MOVES working group
  • NonEGU-Point: have list of members, EPA trying to find the co-lead
  • Nonroad: focusing on recruiting the co-lead and working on the charge; larger effort will be to have the inventory incorporate the updates to the model in the forthcoming MOVES release: growth rates, and Tier 4 emissions factors
  • Nonpoint: Jennifer Synder will be helping, tasks are pretty well laid out but have a lot of other categories that will need to be addressed; getting some help from different groups (e.g. RWC is being worked on by Rich Mason)
  • Rail: will update yard methodology, new data for commuter rail; tomorrow is the 2nd call for this workgroup, looking at methodologies and starting in January will put together the plan
  • Marine: no call yet, maybe next week to walk through the different way of using AIS data and plan for how the 2016/17 inventory will be built using AIS data (EPA will get these data); OTAQ is already involved in building a tool similar to SMOKE, will be working in parallel with them
  • Will skip Mexico/Canada/Meteorology today

  • Schedule approximately quarterly national webinars to report out on the progress of this collaborative; targeting March 2018 for the first call
  • Get list of the workgroup meeting times and publish somewhere: e.g., Google Calendar for collaborative?

Action Items

  • Zac: Give permissions to all workgroup leads on G-Suite and wiki
    • Done
  • Zac: Create a Collaborative Google Calendar with the workgroup meeting times;
  • Alison: Update Collaborative Coordination WG calendar invite with a link to this wiki page
    • Done.
  • Alison: develop lists of EPA members on workgroups
  • Alison and Jeff: prepare available 2016 and 2014 data to share with workgroups
  • Zac: propose dates in 2018, starting in March, for the quarterly national webinars
  • Workgroup Leads: Schedule meetings and send meeting times to Zac for inclusion on the Collaborative Calendar
  • Workgroup Leads: Draft charge and document work on the workgroup Wiki

Next Call: January 10, 2018